Our client is a growing company within the beauty, skincare, and aesthetics industry, operating both an office and salon in Birkirkara.

They are looking for a motivated and organised Junior Administrative Executive to join their team and support the smooth running of the office and salon.

About the Role

The successful candidate will assist with a variety of administrative, customer service and operational tasks, acting as an important point of contact for clients, suppliers and the internal team.

This is a varied position, ideal for someone who is organised, proactive, reliable and enjoys working in a customer-focused environment.

Key Responsibilities

Manage customer enquiries and provide professional support by phone, email and messaging platforms.
Assist with appointment scheduling and calendar management.
Handle order processing, invoicing and customer follow-ups.
Maintain accurate customer records and administrative documentation.
Assist with stock-related tasks and communicate with suppliers when required.
Support the coordination of workshops, training sessions and company events.
Assist with customer service and the day-to-day administration of the salon.
Support marketing and promotional activities when required.
Assist management with daily operational tasks and special projects.
Prepare basic reports, documents and spreadsheets.
Ensure administrative processes are completed accurately and efficiently.
Perform general office administration duties and provide support to the wider team.

Requirements

Only candidates currently residing in Malta will be considered.
Previous experience in administration, customer service, reception or a similar role is considered an advantage.
Strong organisational and time-management skills.
Excellent communication and interpersonal skills.
Professional and customer-focused approach.
Good attention to detail and ability to manage multiple tasks.
Proficiency in Microsoft Office, particularly Word and Excel.
Ability to work independently while also contributing positively to a team.
Proactive, reliable and willing to learn.
An interest in the beauty, skincare or aesthetics industry is considered an advantage.

What Our Client Offers

Permanent, full-time employment.
40-hour working week, Monday to Friday.
Opportunity to work within a growing beauty and aesthetics business.
A varied role combining office administration, customer service and salon support.
Professional development and opportunities to grow within the company.
Supportive and professional working environment.

Ready to take the next step in your administrative career? Apply today and join a growing team within Malta’s beauty and aesthetics industry.

Junior Administrative Executive

Job Description