At db Group, we are looking for a reliable, organised, and proactive Administrator to join our team.

The selected candidate will be responsible for providing day-to-day administrative and operational support to Head Office, ensuring the smooth running of office activities and effective coordination between departments across the Group.

Key Responsibilities

Provide general administrative and clerical support to the Head Office team.
Manage incoming calls, emails, correspondence, and general enquiries in a professional manner.
Prepare, organise, and maintain documents, records, reports, and filing systems.
Coordinate meetings, appointments, and other administrative arrangements as required.
Assist with data entry, document preparation, and updating internal records and systems.
Liaise with different departments and properties across the Group to ensure effective communication and coordination.
Monitor office supplies, stationery, and other administrative requirements.
Assist with purchase orders, invoices, and other basic administrative documentation.
Support management with ad hoc administrative tasks, reports, and projects.
Ensure that confidential information and company documents are handled appropriately.
Maintain a clean, organised, and professional office environment.
Perform any other duties that may be assigned by management.

Requirements

Previous experience in an administrative, office support, or similar role.
Strong organisational and time-management skills, with excellent attention to detail.
Excellent written and verbal communication skills in English.
Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
Ability to multitask, prioritise responsibilities, and meet deadlines.
A professional, friendly, and approachable personality.
Ability to work independently and as part of a team.
Strong problem-solving skills and a proactive approach to work.
High level of discretion and confidentiality when handling company information.
Previous experience in a corporate or Head Office environment will be considered an asset.

What We Offer

Full-time employment within an established hospitality group.
A supportive, dynamic, and professional working environment.
Opportunities for professional growth and career development.
The opportunity to work closely with different departments and businesses within db Group.

Interested in Joining Our Team?

Apply today and become part of db Group!

About Us

The db Group has grown from a family-run business into Malta’s foremost corporate player in the tourism, hospitality & leisure sector, and beyond. In the 1980s, Silvio Debono, the Group’s founder, operated a small guesthouse. Today, as db Group Chairman, he sits at the helm of the largest operation in Malta.Over the last four decades the Group has forged strategic relationships with a range of global players including Hard Rock Café International, Starbucks, the Accor Hotel Group, and RIU Hotels & Resorts.As a result, we accumulated invaluable business acumen and operational experience. This track record has enabled us to establish our very own unique brand, db Hotels + Resorts, driven by the fundamental principle of excellence in everything we do. Year-on-year, the Group won a number of prestigious global awards, positioning it at the forefront of the Maltese hospitality and catering industry.In due course, and prudently, the Group diversified its core operations, taking in contract catering, healthcare, and property development under its wing.

db Group - Administrator

Job Description